Chinese Television System with
Google Workspace

The switch to Google Workspace has since reduced the CTS’s IT cost significantly. Director Huang said, “Even without taking into consideration the electricity saved from the email server, the switch to Google Workspace alone saves us US$25,000 per year. This subscription model eliminates the convoluted server maintenance and royalty calculation.”

The additional benefit is that productivity will increase for both the regular staff and the IT staff. With Gmail, employees no longer need to delete their email every day, saving them one hour per week. The entire company is also swept up in an ethos of collaboration. The IT department has real-time control of the project progress by accessing Google Doc and Google Sheet, removing the hassle of version inconsistencies. Director Huang said, “After switching to Google Workspace, I am able to restructure my team and stipulate more strategic proposals in line with the company’s central objectives.” Google Site and Google Form enable employees to rapidly build a website based on various needs. The Community Leadership Award presented by the CTS at its 40th anniversary Dinner was the result of its employees voting through an embedded form on the Google Site.

Statistic data such as the daily TV ratings used to be stored on servers in the form of Microsoft Excel spreadsheets, and therefore only certain users have access to them. Now the CTS stores its daily TV ratings and other statistic data on Google Sheet and has Google Sheet managed through Google Site so that everyone in the company can access the files on any device, and the employees can do a search on the archived content. Google Doc and Google Sheet have powerful and flexible features, thus prompting the CTS to quit Microsoft Office altogether.

Director Huang pointed out, “Google is a reliable and trustworthy provider and has dissolved our concerns about data security. After switching to Google Workspace, we have not had any downtime or other issues. Compared with previous solutions, Google Workspace has caused us no vexation, truly freed us from all worries and brought us the greatest return on investment.”