Digital Workspace – A Trend Of The Future Of Work

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We’re now in the digital era – the workspace has become more diverse and dynamic than ever. A workspace is no longer merely a physical office space shared and used by employees during working hours. In modern days, a workspace should be a connected environment providing instant and boundaryless access to everything employees need, allowing them to work remotely anywhere or even from home. 

A digital workspace is much more than just an investment in technologies – it’s a revolutionary change in your organisation. Once the workspace becomes digital, the overall workforce and upper management can communicate and collaborate in many new and effective ways. “Work” is no longer a place you go to, instead it can happen anywhere, at any time, and from any device.

Working Remotely is Beneficial to Both Employees and Employers

For employers, it will definitely lower costs since less space and resources are needed this way. Think about 9GAG, they were the very first companies in Hong Kong to start to implement a remote office and allow employees to work from home, even though they had an over 7000 sq. ft. office. As a recruiter, you’re able to choose from applicants freely since distance is not an issue. Employees can also be working from different time zones, making it easier to provide support to customers in a 7×24 manner.

As for employees, remote workers report increased productivity and greater professional engagement. They are entitled to more flexible working schedules and are immune to office distractions. Commuting time could also be saved which is better for the environment.

Importance of Digital Workplace Under COVID-19

The COVID-19 pandemic is a global crisis with unprecedented scale and speed. It is crucial for any business to act fast in protecting the health and safety of the employees. End-to-end fluid workspace solutions enable businesses to meet the challenges of remote working in uncertain times, which helps retain productivity, ensure security, deliver equitable experience & enable social distancing.

Creating a Collaborative and Agile Work Culture 

Deploying an integrated, collaborative, cloud-based tool such as Google Workspace (formerly G Suite) could help connect teams and workers, while enabling everyone to get access to everything with an increased efficiency.

Why Go for Google Workspace (G Suite)?

The setting up is just as easy as few clicks – you only need a computer with Internet connection, and 3 days to set up an online collaborative working environment at an extremely competitive price. And what’s more, Google Workspace (G Suite) offers you the possibility to work more effectively, efficiently and remotely from anywhere in the world.

1.Create a Culture of Collaboration

Employees at organizations that use Google Workspace (G Suite) adopt real-time collaborations in order to get their work done – whether it’s drafting a contract, managing a budget, or preparing a presentation. Files become collaborative workspaces where the whole company can work together in new ways virtually.

2. Empower Your Staff  to Work From Home and Work Remotely

Google Workspace (G Suite) is designed with mobile optimization. It runs in the browser, so it always provides the same tools, data access and security features on any device from anywhere.

3. Increased Employee Engagement

It’s undeniable that millennials now make up the largest segment of the workforce. Mobile is their platform of choice and they expect quick and easy access to everything they need in one place. You’ll only be able to attract and retain the most talented crowd — and maintain employee engagement — by providing enterprise applications that match the expectations set in their personal lives: socially connected, collaborative, flexible and mobile-first.

4. Dozens of Free Resources

The integrated Google Workspace (G Suite) offers free and secure tools for all your business needs. 

  • Collaborate anywhere: It offers co-edit documents, spreadsheets and presentations in real time.
  • Communicate in your own way: Connect your colleagues with email, chat and video.
  • Organize your tasks: Build up to-do lists, create task reminders and schedule meetings in an innovative way.
  • Administrative management: Manage employees, devices and security so everything stays protected/safeguarded.

 Are You Ready to Embrace a Digital Workspace?

Most employees are forced to work from home due to the COVID-19 outbreaks. Consequently, it is safe to say that a digital workspace is now a requirement, not an option. The digital workspace has broken down the communication barriers and is transforming employee experience to one that promotes efficiency, growth and innovation. It’s vital to offer a digital workspace to your employees if you want to retain your talent, even after the pandemic goes away.

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What’s new in Google Workspace: Google Drive Sharing Update and Customize notifications on Google Chat

With the rising cases of Covid 19 and the latest government policies, many companies have announced to start working remotely. In order to assist all users to quickly solve all the issues they face while working remotely, Master Concept released the latest series of “What’s new in Google” blogs (please click here to read the previous episode). In this blog, we will share a few updates in Google Workspace which we think would be helpful to all users. Hopefully these new features could help everyone who is working remotely!

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