The more project tools you work with, the less efficient it is
Enterprises are exposed to ever-increasing project management (PM) software options in the market to improve work efficiency, in line with robust and mature digital development and application. Some companies suffered from over-reliance on PM tools, failed to synchronize information, made it hard to benefit for the businesses. Asana once said, “Juggling in between different tools to maintain connections, users have to switch between 10 applications 25 times a day, leads to fragmented communication and reduced efficiency.”
How does a company know if the tools and software they use are too much?
Enterprises import project management tools with an aim for teams to synchronize, share work progress and feedback, and ultimately achieve effective collaboration. But if the team is out of coordination in the use of multiple tools, it will only bring more workloads to the enterprise. Companies assess whether existing PM software tools are overlapping functions, and if this happens, it is time to abandon some to reduce the team from switching between different tools and maximize the benefits of each tool.
4 pros make the right project management tool
Here are the reasons why the team needs to use project management software:
- Team projects, files, and communications are scattered across different tools, changes do not update in real-time result in increased workloads.
- Team members do not know how to effectively lay down priorities and complete the most pressing project tasks, which affects individual productivity and overall team performance.
- The process of scheduling tasks and work status updates mostly involve complex steps such as meetings, sending emails, etc., often affects team members to meet deadlines.
An easy-to-use project management software is an ability to assist supervisors or project managers to effectively sort out the key performance indicators of each project, project stakeholders and team member roles, budgets, milestones and deliverables, and scheduling timelines. Companies also expect the below things:
- Effectively coordinate tasks from different function teams and work areas
- Integrate plans, details, documents and feedback for all projects
- Instant update on work progress and sharing status with all project stakeholders
- Accelerate team collaboration
Evaluate pros and cons when choosing a project management tool
Initially developed by the international software companies, project management tools quickly took off and became popular. The widely popular tools are Asana, Monday.com, Trello, Wrike…etc. Enterprises compare suitable tools for business needs based on cost-to-performance, function flexibility, convenient interface, quality performance, and the after-sales service.
The market giants of project management tools are Asana, Monday.com, and Wrike, many users are hesitating between Asana and Wrike. Today we will compare two powerful project softwares – Asana and Wrike.
Asana VS Wrike project management tools comparison
Wrike’s per user charge ranges from USD$9.80-$24.80/month, without monthly subscription option. Asana’s per user price is slightly higher, ranging from USD$10.99-$24.99/month, also it provides an option for monthly subscribers, giving users more flexibility and options.
On the whole, there is not much difference in price, while both higher-priced business plans provide similar functions yet Asana offers more project review proofs to meet the preferences and habits of different users.
2. Gantt chart/project planning function
Project schedule presents in the form of Gantt chart. Gantt charts are often used by product managers to visualize time schedules, but it can be complicated and difficult for non-technical project managers to learn. By dragging and dropping any task directly on the Gantt chart establishes task dependencies and path analysis. Manual creation is not the only option – create your Gantt chart and project management schedule by importing a CSV file.
Comparing interface design, Asana is much easier to read than Wrike’s project timeline. Wrike and Asana also offer manual drag and drop tasks, create projects, or directly import existing CSV files to create timeline but Asana’s intuitive design with arrows clearly shows the relationship between tasks.
3. Subtask assignment function
Asana’s task management process adopts familiar spreadsheets and dashboards. Teams view priority and to-be-completed tasks through a clear timeline, directly drag and drop to different areas to update the task status.
Asana’s dashboard, like Wrike, manages different project tasks and changes the project status by dragging and dropping. Asana also allows users to create task lists directly – many teams use dashboard to document files, share feedback, coordinate tasks, and serve it as an activity log to view previous assignments.
4. Team work efficiency/resource allocation
With built-in time tracking capabilities, project managers increase team productivity. Monitoring task progress in real time by recording the time every team member spent on different tasks is perfect for smaller companies charged by hours whereas Wrike has no ability to evaluate each member’s workload and distribute tasks efficiently like Asana.
What’s better than Wrike is Asana comes with an easy, intuitive timeline view. Project managers becomes more effective to allocate, adjust and balance team workloads by a glimpse of the project view.
How do you know which project management tool is right for you?
|Fit for Asana||Fit for Wrike|
|In search for a more elaborated and visualised processes for projects||Greater needs for technical project management|
|Place focus on balancing team workload||Looking for analysis report to improve team efficiency|
|Require process automation||Clients are billed by working hours and costs|
No matter how useful the project management tools are, companies need training resources and trainings to maximise usage and performance.
Master Concept provides you with the most complete pre-sales consulting services for Asana
By partnering with Asana, Master Concept helps businesses of all sizes accelerate digital transformation, while company leaders deploy with confidence, learn from experts and succeed. From the selection of project management software to the execution given to enterprises, our team offers seamless data migration, 24/7 on-site support, flexible payment methods, and multiple training services.